Chances are that in the event you run a club of any size, you will have thought about computerising your club's records. So, what issues ought to you appear for in your club membership software?
Ease of use
Unless you are sitting on the door of a busy club, there's a high likelihood that the software you use to maintain your membership list isn't utilized all that often. Which means that whatever software you use whether it is a home built spreadsheet or commercial software program - should be easy to preserve. There might even be a number of people using the exact same information, so swapping it about is another consideration.
Easy to publish
These days, you've probably got a web site for your club or association. And you may nicely have a list of either all your members or a minimum of those having a position on your committee or who organize separate sections of your organisation. Whilst you may not want everyone's full details on the web, you'll probably want a way for possible new members as well as existing members to get in touch with the various individuals involved in running your club. Which indicates that any program you use to keep track of your members ought to be able to export them in a format that makes it simple to publish on the web.
Maintain track of previous members
Some clubs like to help keep their prior members occasionally updated. Universities (in reality, just large clubs) do this so that they are able to let their alumni know what's happening. They also use this to ask for donations. In the event you club does this kind of fund raising or it it's due a large anniversary soon, you need to look for a way to keep particulars of those lapsed or former club members so that you are able to contact them about unique events.
Well supported
Whilst home created solutions such as a spreadsheet are good whilst the individual who created them is nonetheless involved inside your club, there may be an issue when they leave for pastures new. You most likely will not realize just just how much you involved the creator of the program until they go away, and then it might be too late. The software you choose ought to be supported by the author to ensure that if there is a alter of software user, a change of the actual computer the program runs on or a disaster with the data that requirements help to recover, then you've that option. Most commercial club
membership programs have the choice of contacting the authors either by phone or by email. Make sure that whatever club database program you select gives you this opportunity.